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 给外国教授发邮件所用的英语表达方式和模板

本文来自Chem-Station日文版 海外の教授にメールを送る－使える英語表現と文例 作者kanako

翻译投稿 炸鸡 校对 Sum

参观实验室，实习，硕士留学，博士后留学的时候，需要给想去的那位教授写份英语邮件。在实习和留学的时候，我也曾经给有意向去的实验室发过邮件，那时候被“用什么样的邮件主题最佳呢”，“用什么样的英语表达最好呢”等各种各样的烦恼困扰着。所以今天，我来介绍下用英语和教授联络时，实用的表达方式和模板。以供那些不善于用英语写文章的人作参考。

邮件主题

首先确定自己的想要询问或请求的事情(学术访问、博士后岗位或者参加夏令营的资格)然后以此作为主题名,这样收件人看到主题就能够迅速准备的了解你要表达的内容.

  • Summer research in your group
  • Prospective student for PhD program in bioengineering
  • Interested Graduate Student
  • Potential postdoc applicant
  • Postdoc application for your group
  • Request for lab visit
  • Lab visit in July
  • Inquiry about XX Laboratory (Your Name, University of YY)
  • Undergraduate research opportunities in your group
  • Possible research opportunities for a Master’s student

正文

首先，以一则应聘博士后研究员的邮件为例，介绍一篇文章。

Dear Prof. Robert Grubbs,

My name is Minoru Tanaka, and I’m a graduate student in chemistry working with Prof. Saito at Osaka University, Japan. I’m contacting you because I’m interested in joining your group as a postdoctoral researcher after I complete my PhD study in March 2020. I have a postdoctoral fellowship from Japan Society for the Promotion of Science (JSPS), which covers about $56,000/year for two years.

My main interest is synthetic polymers with unique electrical and optical properties, and I have spent most of my time in graduate school developing polythiophene-based π-conjugated polymers for increased conductivity. I designed and synthesized novel monomers to control the degree of polymerization, which led to significant improvement in conductivity. I was especially thrilled that very little change in molecular structure (length of alkyl chain from two to four) significantly altered the rate of polymerization, as well as the morphology of the polymer product. Part of my work has been published in JACS (DOI: 00000) and ACS Central Science (DOI: 00000), and I’m also preparing a manuscript for submission.

I’m interested in working with you because I would like to study catalysts for olefin metathesis. In particular, I would like to develop chiral ruthenium catalysts for high enantioselectivity. I’ve spent a lot of time thinking about how to control the physical properties of synthetic polymers in my PhD project, and found the reality that current techniques to synthesize polymers with controlled geometry is limited. I envision that the development of asymmetric olefin metathesis catalysts should enable the synthesis of novel polymer architectures.

I attached my CV for your reference to my academic background and list of publications. Please let me know if I should provide any additional information.

Sincerely,

Minoru Tanaka

Graduate Student in Saito Group, Osaka University

我认为，介绍自己的内容点到即可，更多的着笔于自己的研究内容部分。

关于敬称

对于教授要用”Professor”，“Prof.”或“Dr.”的称呼，对于还不是教授但已经有博士学位的人要用”Dr.”的称呼，其他的情况一律用”Ms.”或”Mr.”的称呼。虽然会有个人喜好和地域上的差别，但是在意敬称的人还是很少的，即使素不相识但在同一部门工作的教授之间通信，通常也会写上“Dear Bob”这样比较随便的称呼(而且是昵称)。我的指导教师自然也是这样，他给一起共事、熟悉的教授发邮件也是用类似于”Hi Bob”这样随便的称呼。但是，第一次联系时，要用”Prof. Grubbs”这样正式的称呼。顺便一提，如果对方还不是教授，也不知道是否已经取得博士学位的研究人员，稳妥些的先用“Dr.”吧。

关于开头语

首先写上自己的名字。表明自己的身份，如果你是学生，那么写出你是undergraduate/graduate/Master’s/PhD student 其中的哪一个。如果是本科生，比起仅仅写undergraduate，最好写”I am a freshman/sophomore/junior/senior”之类的话，写出具体几年级。如果不是学生而是研究人员，就写research assistant/research associate/research scientist at XX Research Institute。如果上完大学正在企业工作的话，像下面这样示出现在的职位和最高学位的话可能会更好。

“I am currently working for XX Therapeutics, after receiving my Bachelor’s degree in Bioengineering at YY University (supervisor: Prof. ZZ).”

“I am currently working for XX Therapeutics, after receiving my Bachelor’s degree in Bioengineering at YY University (supervisor: Prof. ZZ).”

关于邮件的目的

表示邮件目的的部分可以以下面的例句开始。

  • I’m writing to ask/inquire…
  • I’m contacting you because…
  • I’m sending this email because…

关于具体的内容，详见下面的示例。

  • about research opportunities next Spring, ideally about three month starting around March or April.
  • about a research opportunity for a visiting scholar
  • about a visit to your group to present and discuss my research project
  • about your group because I am applying to your school for my PhD
  • about a potential postdoc position in your group
  • if you are taking any graduate student next year
  • I would like to visit your lab sometime in June because I’m interested in joining your group for PhD
  • I’m interested to work in your group for my postdoctoral research

要在邮件里明确表明是自费还是有奖学金支持，这样更能容易引起对方的兴趣。

  • I’m awarded with Tobitate young ambassador program that covers up to $1300/month of living expense during my stay.
  • My PhD study/postdoctoral research will be funded by XX foundation (~$22,000/year, for three years).
  • My company provides the entire living expense and my salary, as well as $10,000 of research funding.
  • My visit will be fully supported by the program in my university.
  • I will be sponsored by the XX fellowship program, which covers all the cost of living and traveling.

还在申请阶段的情况、想了解奖学金申请的可能性时，可以用以下的表达方式。

  • I’m currently applying for a fellowship in Japan, and the results will be announced by the end of March.
  • I’d appreciate it if you could let me know about any fellowship opportunities in your university.

关于自己的背景和兴趣

关于自己的背景和兴趣，大概写100-200字就可以了，如果是申请博士后的话可以说明的更详细些，如果只是本科生去参观实验室的话还可以酌情删减